ATT-Tactical™ - Municipal Agency Sales

	Our W-9 will be forwarded to you upon request. Purchase orders are only accepted for orders totaling $1000.00 or more. Any orders under $1000.00 must be placed via telephone, and must be paid for by credit card. However, special pricing can be arranged depending on the nature of the order. When a Purchase order is used to buy product, the sale is considered final. Under this condition, merchandise is not returnable unless defective. Purchase order requests must be presented on official letterhead or on an official purchase order form from your agency or business. The purchase order must include a contact name(s) and phone number(s). Orders will only ship after all information is verified and approved by our accounting department. Purchase orders are eligible for Net 20 credit terms billed upon shipment of products. Payment is due in full, 20 days after date of Invoice. Net 20 from Date of Invoice (DOI) credit terms are subject to review and are decided upon a case-by-case basis. Additional Purchase orders will not be processed until the buyer's previous purchase order has been paid for in full. When submitting your order, be sure to include: - Contact Name(s) - Phone Number(s) - Ship To Name and Address - Bill To Name and Address - Desired Items and Quantities - All necessary details for items such as finish, gun fit, etc.
Proof of Government Status Required for the Transfer of NFA items as Federal Excise Tax Exempt Are employees eligible for State/County retirement? Is the agency subject to State FOIA requirements? In legal proceedings, is the agency represented by the State Attorney General? Is the agency subject to 42 USA 1983 actions? Does agency funding depend upon the government budget?
NYS AGENCIES: As per the NYS Dept. of Taxation and Finance, you must provide a completed "NYS TAX EXEMPT ORGANIZATION CERTIFICATE" along with your PO, If you submit your PO without the requisite form, we must charge you sales tax. Once we have your certificate on file, all your future purchases will be covered. We are extremely sorry for this inconvenient red tape, but without it, we are required to charge you 8.625% Sales Tax on your purchases. 163. 10. Letting of contracts. Contracts for commodities shall be awarded on the basis of lowest price to a responsive and responsible offerer. Contracts for services shall be awarded on the basis of best value from a responsive and responsible offerer. Multiple awards for services and commodities shall be conducted in accordance with paragraph c of this subdivision. a. Selection and award shall be a written determination in the procurement record made by the commissioner or a state agency in a manner consistent with the provisions of the solicitation. In the event two offers are found to be substantially equivalent, price shall be the basis for determining the award recipient or, when price and other factors are found to be substantially equivalent, the determination of the commissioner or agency head to award a contract to one or more of such bidders shall be final. The basis for determining the award shall be documented in the procurement record. b. (i) Single or sole source procurements for services or commodities, or procurements made to meet emergencies arising from unforeseen causes, may be made without a formal competitive process and shall only be made under unusual circumstances and shall include a determination by the commissioner or the state agency that the specifications or requirements for said purchase have been designed in a fair and equitable manner. The purchasing agency shall document in the procurement record, subject to review by the state comptroller, the bases for a determination to purchase from a single source or sole source, or the nature of the emergency giving rise to the procurement. (ii) State agencies shall minimize the use of single source procurements and shall use single source procurements only when a formal competitive process is not feasible. State agencies shall document in the procurement record the circumstances and the material and substantial reasons why a formal competitive process is not feasible. The term of a single source procurement contract shall be limited to the minimum period of time necessary to ameliorate the circumstances which created the material and substantial reasons for the single source award. Not later than thirty days after the contract award, state agencies shall, for all single source procurement contracts, make available for public inspection on the agency website, a summary of the circumstances and material and substantial reasons why a competitive procurement is not feasible. Any information which the contracting agency is otherwise prohibited by law from disclosing pursuant to sections eighty-seven and eighty-nine of the public officers law, shall be redacted from the documentation published on the agency website.
NYS Bidding Thresholds – Generally, local governments are required to advertise for competitive bids when procurements exceed certain dollar thresholds. Purchase contracts involving expenditures in excess of $20,000 and contracts for public work involving expenditures in excess of $35,000 are subject to competitive bidding under the law. Contracts are awarded to the “lowest responsible bidder” after public advertisement for sealed bids. There are several exceptions from competitive bidding requirements such as purchases made through the New York State Office of General Services, purchases made through certain county contracts, emergency purchases, and purchases from a legitimate sole source. In addition, procurements of commodities and services may be required to be made from preferred sources. We discuss some of these exceptions and purchases from preferred sources later in this guide. In many instances, the first step in the bidding process is to analyze proposed procurements and determine whether the bidding threshold will be exceeded. In determining the necessity for competitive bidding, the aggregate amount known or reasonably expected to be expended for like commodities or services in a fiscal year (whether from a single vendor or multiple vendors) must be determined. If relevant, planning documents should state how the amount was determined and whether the procurement will be a purchase or a contract for public work. As an alternative to soliciting your own bids or entering into cooperative bidding arrangements, localities may “piggyback” on county and New York State contracts that have been extended to local governments and school districts. County contracts (from counties in New York State) that have made provision for extension, and many State Office of General Services contracts, are available for use by local governments and school districts. These contracts constitute an exception to the bidding requirements of the law. County Contracts – County governing boards may authorize the inclusion in their purchase contracts, and certain contracts for services, of a provision for any local government or school district to obtain commodities or services under such contracts. Procurements made under these contracts by other localities must be made in accordance with the rules adopted by the county board. These rules prescribe the conditions under which, and the manner in which, the procurements may be made. Information relative to county contracts that have been extended to other localities can be obtained from county purchasing agents or other appropriate county officials. Certain counties list available contracts on their websites or mail listings of contracts upon request. State Contracts – The New York State Office of General Services (OGS) awards contracts for the procurement of commodities, services, and technology products. These contracts are available to local governments and school districts, which may make purchases at the same prices and under the same terms as the State. For example, these contracts include awards for road salt and fuel, vehicles and heavy equipment, school buses, computer hardware and software, and much more. OGS contracts are readily accessible on the OGS website at www.ogs.state.ny.us. You can view them there or you can register online at www.ogs.state.ny.us/pns to receive email notices on contracts as well as other related information. You can sign up to receive information for as few or as many of the contract areas that interest you. The majority of State contracts can be used as soon as they are awarded. Orders are placed directly with the contractors listed, using your own locality’s or school’s purchase order. The State contract number should be included on both your purchase order and the original invoice presented for payment.

FOR AGENCIES OUTSIDE NYS: the following universal state SALES TAX EXEMPT ORGANIZATION CERTIFICATE" is provided. If you can provide your state's approved form in place of this universal form, please do so. We have the duty to collect, report and remit sales tax on sales made outside the domicile state of the vender (at the tax rate of the state to which items are delivered), unless the entity is an EXEMPT organization. This will be a paperwork nightmare! Federal Forms Required for Restricted Weapons For weapons and/or ammunition (including LESS-LETHAL), we will need in addition to the Sales Tax Exempt Organization Certificate as listed above, a completed federal Excise Tax Exempt Certificate #5300.28A and "Federal Tax Exempt Certificate #5300.28B", your formal Purchase Order as well as a "Statement of Intended Use"
To all U.S. law enforcement agency Customers: It is imperative that you supply us with your correct IRS EIN. We cannot complete any orders unless we have that number. We have recently been given EIN's by purchasers, that are incorrect, either having too many numbers, incorrect prefix numbers, extra letters and numbers after the EIN, etc. Some have submitted state or federal sales tax exemption numbers, used when purchasing products or services, not their EIN. The EIN is the IRS "Employer Identification Number". It is the 9 digit account number issued by the IRS to every U.S. employer, government and civilian alike, for payroll source deduction purposes (income tax and other deductions from employees, and remittance back to the Internal Revenue Service of these deductions). The payroll department or accounting/ finance branch of every government employer has this number and uses it weekly, bi-weekly or monthly, for remittances of Withholding Taxes. It is up to the customer, (such as the contracting officer), to verify it through one of these offices in their agency or company. However, please verify with them to be sure they are not mistaking providing the number issued by your state's Department of Finance /Taxation as your state Tax Exempt Organization ID number. The format of this number is a 2-digit prefix, followed by a dash, followed by 7 additional digits. It is all numbers, no letters. For example: 53-1234567 An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number, and is used to identify a business or governmental entity. If we are required to pay any IRS / CBP penalties through our provision of an incorrect or non-existent EIN -- and they can be quite substantial--we will consider passing them back to you for reimbursement to us. Please take care that the correct number is obtained from your agency's Comptroller/Finance Director. We must include the correct EIN on courier waybills, commercial invoices and external shipping labels of every package we ship. Federal Express and United Parcel Service now require that consignees of "restricted items" shipments must be identified on all shipping documentation with your agency's EIN.

Municipal Agency Sales

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